Collaboration tools help team members to collaborate to achieve common goals. When you use the right collaboration tools, you can improve your team’s communication, coordination, and efficiency. A good collaboration tool can improve employee engagement and thus create a positive work environment.
Your collaboration tool should be able to combine the best of email and instant messaging, bring your team together, and mix synchronous and asynchronous communication so you can focus on your work and get things done.
The following features should be included in the business collaboration tool you use.
- A cloud-based communication system that allows you to work together from any location.
- To reduce the number of emails in your inbox, use voice calling.
- Face-to-face meetings can be replaced with screen sharing.
- Capacity to take notes during meetings in order to remember what’s going on
- During group discussions, the ability to add or remove participants is available.
- Anytime, you can have a direct conversation with anyone.
The ten collaboration tools listed below will assist you in revolutionizing the way you work.
1. Clariti
Clariti combines all of your communications in one app, including emails, chats, calls, cloud-based documents, and to-do lists, and links all related information in a TopicFolder. TopicFolder not only speeds up communication but also eliminates the need to search for information and the associated stress. Clariti is ideal for boosting team collaboration and productivity in small and medium businesses. It’s hosted on Amazon Web Services, which ensures total uptime, total reliability, and trusted security for all of your workday data. Clariti is a free cloud-based tool that can be accessed from any computer with an internet connection and a browser.
2. Component
Element is a secure messaging and chats app that was created to make team collaboration easier. Element makes it easier to communicate with people or groups who use other Matrix apps. Teams can use read receipts, reactions, file sharing, and widgets while in the app. Voice and video chat, customizable notifications, 1:1 messaging, group chats, large chat rooms, and more are all available through Element. Desktops, as well as iOS and Android devices, can use the app.
3. Miro
Miro is a cloud-based collaboration tool designed for small and medium-sized businesses. A digital whiteboard is included in the solution, which can be used for brainstorming, ideation, creating customer journeys, user story, wireframing, and a variety of other collaborative activities. Users can use the solution’s whiteboard toolkit to create mockups and schemes, jot down ideas, and leave feedback on other members’ contributions. Miro also includes a built-in library of icons, wireframes, and other assets. Users can also use their computer or Google Drive to upload files, images, and documents.
4. Hibox
Hibox is primarily a collaboration platform that integrates private, online communications into the workflows of business teams. Hibox also integrates with popular cloud-based storage services like Box, Dropbox, and Google Drive, making it easy to integrate into an existing IT setup. General chat features are then supplemented with face-to-face video conferencing and calling, allowing for one-tap access to instant team meetings wherever and whenever they are needed, thanks to native smartphone app support.
5. ClickUp
ClickUp is a cloud-based project management and collaboration tool for businesses of all sizes and industries. Communication and collaboration tools, task assignments and statuses, alerts, and a task toolbar are among the features. Users can assign comments and tasks to individuals or groups of individuals. Users can mark comments and tasks as resolved or in progress, or they can create their own custom statuses. In real-time, the activity stream displays tasks as they are created and completed. Users can choose to receive notifications only for certain items.
6. Notion
The notion is a digital workspace that streamlines and manages notes, tasks, projects, records, calendars, and more for small to large businesses. Portfolio tracking, designer templates, database management, documentation, and data export are all important features. Notion provides businesses with a product roadmap, task lists, and repository patterns via a web interface or on-premise platform, streamlining project workflows from start to finish. It has mobile apps for both iOS and Android devices. Businesses can use Notion with a variety of third-party integrations, including Google Sheets, Twitter, Figma, and more.
7. Hightail
Hightail is a collaboration platform that helps companies streamline processes like file sharing, project management, feedback collection, and response, among other things. It offers Android and iOS mobile apps that allow professionals to preview files, upload images/videos, and receive real-time notifications even when they are in remote locations. Users can communicate with team members in real-time, assign follow-ups/due dates to keep track of accountability ad add proofing annotations as needed. Hightail assists businesses with data synchronization across a variety of file storage platforms, including Dropbox, Google Drive, Microsoft OneDrive, and OpenText Core.
8.Quip
Quip is a cloud-based project management and task collaboration tool that allows users to collaborate and communicate without having to send emails. Team members can chat and comment on files in real-time, and users can create and edit spreadsheets, documents, and checklists in the system. On-premise deployment is also possible with this solution. Users can attach documents to chats, and the document will appear next to the chat, allowing them to chat while also viewing documents. Quip’s task list allows users to check off completed tasks and create personal to-do lists, project milestones, and priorities lists. Quip has dedicated iOS and Android apps.
9. Karbon
Karbon is a workstream collaboration tool for accounting firms that serve as a work and communication hub. Email integration, internal communication, workflow management, task management, client collaboration, CRM, work templates, and other features are available. Karbon was created with visibility in mind from the start, making it ideal for teams that need to collaborate across departments and locations. Karbon is a cloud-based solution that can be accessed through web browsers or the native Karbon iOS app.
10. Talkspirit
Talkspirit is a cloud-based collaboration tool that can be used by businesses of all sizes. User groups, a project newsfeed, a chat tool, file sharing, and search functions are all important features. PDFs, spreadsheets, video, and audio files are among the types of files that users can upload. They can also communicate with other members of the group and make announcements. Text and video chat are two other built-in communication channels. Users can look for people, documents, and conversations, and search results are prioritized based on the activity of the user. Dropbox, Google Drive, Facebook, LinkedIn, and GitHub are among the integrations available. Apps for iOS and Android devices are available.
Final thoughts
Calendars, calls, screen sharing, cloud storage services, file management, and search are all included in most of the collaboration tools mentioned above. They’re also safe and easy to get started with. So, what exactly are you waiting for? Sign up for a free trial and get started right away.
Learn more from technology and A Quick Guide to Reducing Your Business Overheads.
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